Tracker by FBS
Tracker by FBS is a system clients utilize to send the following items to BFS for processing:
- Invoices – Direct bill vendor invoices associated with a purchase order, contract, or non-PO to include incidental purchases. Must include department approval signature confirming receipt of goods/services.
- Entertainment Expenses – Direct bill vendor invoices or employee reimbursements that are associated with an Official Occasion Expense Form (OOEF).
- Reimbursements – Non-PO expenses for employee reimbursements not associated with an OOEF, for example license applications and renewals or education benefit.
- IDT Correction (VT6) – Expenses previously processed that need to be moved to another department account. Must inlude approval from an authorized signer of the “to account”. (See the GBS Screen in DEFINE)
Wire Transfers
When requesting a wire transfer, a completed State of Texas Manual Purchase Voucher (PDF) and Wire Transfer Information Form (PDF) are needed in addition to supporting documentation such as invoice and/or contract. Purchases/payments over $500 require signature from two authorized signers on the account. (See the GBS Screen in DEFINE)